Secretaries (general) use typewriters, personal computers or other word-processing equipment to transcribe correspondence and other documents, check and format documents prepared by other staff, deal with incoming and outgoing mail, screen requests for meetings or appointments, and perform a variety of administrative support tasks.
Skill level:
Semi-skilled
Salary Checker
Job Definition
- Checking, formatting and transcribing correspondence, minutes and reports from dictation, electronic documents or written drafts to conform to office standards, using typewriter, personal computer or other word processing equipment
- Using various computer software packages including spreadsheets to provide administrative support
- Dealing with incoming or outgoing mail
- Scanning, recording and distributing mail, correspondence and other documents
- Screening requests for meetings or appointments and helping to organize meetings
- Screening and recording staff members' leave and other entitlements
- Organizing and supervising filing systems
- Dealing with routine correspondence on their own initiative
